Form 300A Posting Deadline Has Passed! What Employers Should Do Now
The February 1, 2026 deadline to post your 2025 Form 300A (Summary of Work-Related Injuries and Illnesses) has now passed.
If your organization has not posted the required summary, you may currently be out of compliance with California OSHA recordkeeping requirements. And because recordkeeping violations are among the most frequently cited issues during inspections, employers should take immediate steps to verify compliance.
At NATEC International, we work with employers across industries who understand one important truth:
- No matter the job; construction, manufacturing, warehousing, logistics, healthcare, or office environments, safety systems and documented compliance matters. Recordkeeping is not just paperwork. It is proof of your safety culture.
What Was Required Under California Law
Under Title 8 CCR § 14300.32 — Annual Summary (Form 300A), most employers with 11 or more employees must:
- Employers must review their Cal/OSHA Form 300 logs for accuracy and totals at the end of the calendar year.
- Employers must create the annual summary using Cal/OSHA Form 300A.
- A company executive must certify the accuracy and completeness of the Form 300A summary.
- The Form 300A summary must be posted in a conspicuous place where employee notices are typically posted.
- The summary must be posted no later than February 1 of the year following the year covered by the records and remain posted through April 30.
This section confirms that employers must use the Cal/OSHA Forms 300, 300A, and 301 (or equivalent) for all recordable injuries and illnesses:
- Complete Form 300 (Log of Work-Related Injuries and Illnesses)
- Complete Form 301 (Incident Report)
- Prepare and post Form 300A (Annual Summary)
Cal/OSHA Recordkeeping Resources:
- Brief Guide to Recordkeeping Requirements PDF
- If your Form 300A is not currently posted, immediate corrective action is recommended. Use the (Brief Guide to Recordkeeping Requirements PDF) for official guidance.
Summary of the Relevant CCR Requirements
Requirement 1: Complete Form 300 (Log)
Requirement 2: Complete Form 301 (Incident Report)
- CCR Reference for Requirement 1 & 2: CCR § 14300.29 — Required Forms
Requirement 3: Prepare and post Form 300A (Annual Summary)
Requirement 4: Executive certification of 300A
Requirement 5: Post 300A in a conspicuous location
Requirement 6: Must be posted Feb 1–Apr 30 annually
- CCR Reference for Requirement 3, 4, 5 & 6: CCR § 14300.32 — Annual Summary
Electronic Submission Deadline
Certain employers must also submit injury and illness data electronically. Electronic submission for 2025 data is generally due by March 2, 2026. If your organization falls under electronic reporting requirements, confirm submission obligations here:
Failure to submit electronically may result in separate penalties. During inspections, Cal/OSHA also frequently identifies:
- Missing or late 300A postings.
- Lack of executive certification.
- Incorrect recordability determinations.
- Misclassification of days away vs. restricted duty.
- Failure to maintain records for five years.
Because recordkeeping is reviewed during nearly every inspection, even otherwise compliant employers can receive citations for administrative oversights.
2026 Compliance Action Steps
Employers should act by:
- Confirming 300A is currently posted (Feb 1–April 30 requirement)
- Reviewing 2025 logs for accuracy.
- Verifying executive certification.
- Confirming whether electronic submission is required.
- Ensure that five-year record retention procedures are in place.
As a final reminder, California OSHA injury and illness recordkeeping is not optional and posting requirements are actively enforceable. Staying compliant with Form 300A requirements is more than meeting a deadline, it is a visible commitment to workplace safety, transparency, and accountability. For employers, timely and accurate recordkeeping reduces regulatory risk and demonstrates leadership’s dedication to protecting its workforce. For employees, a properly posted 300A reinforces trust that safety concerns are taken seriously and addressed proactively.
Safety does not stop at the worksite; it extends to the records that prove it. But it all starts with the training for those safety practices, so train with NATEC International to stay up to date on all your training needs!
